Point of Sales (POS) systems first arose in the 19th century and have come a long way since then. Olden time cash registers are swiftly being replaced with sleeker, faster and more ergonomically designed models.
As software improves, so does the way we accept payment and conduct transactions. When it comes to POS systems we are, in fact, spoiled for choice.
So how do you find the correct POS system for your business from among the masses? You can narrow down your options by following this short guide.
Finding the Perfect POS
First of all, consider the price you are willing to pay. It’s no secret that cash systems are expensive to purchase outright, so consider whether you want to pay the full cost or lease over time. Leasing will have lower start-up costs but will need ongoing finance. Leasing your POS system might actually end up costing you more in the long run if you’re not careful.
If you have an existing POS system, then consider an upgrade. This will both narrow down your choices and save you money.
To further save on costs you can choose your new POS system based around the processor unit that it uses. Some of the products currently available on the market are not compatible with all types of cash register. When you choose the processor unit first you can then take advantage of any special deals, discounts or rates. When you do this, you will be restricted to choosing a POS which is compatible with that processing unit. This narrows down your choices in POS systems and ought to help save you money.
The one downside of choosing your processing unit first is compatibility. If you need to make future additions or changes to your system you will have to ensure that everything works in harmony before you commit to purchase. As long as you remember this fact you should be able to avoid making a costly business mistake.
Think About Hardware
Take note of any hardware requirements that you have. For example, a POS in a supermarket might need a hand scanner for barcodes, while a POS system in a restaurant may need to connect to a printing unit, or to the kitchen and bar. Make sure that any POS system you chose meets these requirements.
What are the desired features you need to have? Do you need a POS that can split billing, produce invoices, or apply age restrictions to alcohol? Does your POS need easy accessibility so you can make instant changes? Does it need an integrated appointments schedule, a delivery tracker or an online ordering system? Do you want it to run a customer loyalty program? All of these features are available…but all come at added cost.
A POS system has to meet the demands of the task at hand. If it needs to go outside, ask whether or not it is waterproof. If it needs to be strong enough to support weighty items on a scale, then make sure any POS you choose has this quality. POS systems are pricey and should be built to last, but it is always best to buy a brand with a solid warranty.
Avoiding the Pitfalls of Bad POS Systems
Finally, we leave you with a reminder of what to avoid when choosing a POS system.
Try not to:
forget to take hardware demands into consideration
forget to upgrade/update your software often
spend excess money purchasing more software than you will not use
If you have followed our guidelines, the perfect POS system for your business is only a few small steps away. Research your final choices and, if possible, get to see them in action before you commit to purchase. This way, you should end up finding the ideal model.
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